What AbaAiCheck flags
When the note shows a labeled Date of Service and a labeled signature date more than 24 hours later, the audit adds a warning — early enough to document it properly.
Audit readiness guide
Medicaid Note Timeliness: 24-Hour & 72-Hour Signature Windows
When a note is signed matters almost as much as what it says. This guide covers signature windows, late entries, Date of Service integrity and how AbaAiCheck reports scores before signature.
Timeliness standards: 24 hours ideal, 72 hours as an outer limit
Signature-timeliness requirements are not uniform: they depend on your state Medicaid program, your payer contracts and your agency policy. Many agencies treat same day / within 24 hours as the standard and 72 hours as the outer limit, after which a note should be documented as a late entry. Always confirm the rule that applies to you in your state Medicaid manual and payer contracts.
Late Entry bracket
The draft automatically receives Late Entry: [specify: exact signature time & justification] so the clinician documents the exact time and reason instead of hiding the delay.
Nothing assumed
Without both labeled dates, no delay is assumed — so a date of birth or an unrelated date never triggers a false warning.
Immutable Date of Service
The Date of Service is a fixed historical fact. If an AI draft ever writes a different "Date of Service" than the original note, a code-level check restores the note's own date before the draft is returned. Dates are never "corrected" to make a note look timely.
Pre-signature score projection, capped at 95
Original score
The compliance score of the note as written.
Projected estimate
Calculated per note from its starting score and the gaps the rewrite can fix (errors and warnings weighted like the audit). Always labeled as an estimate and capped at 95 — never 100 before verification.
Verified score
Only a real re-check of the completed note produces the verified score for your QA file. 100/100 is reserved for that verification.
Review your next note before you sign it
Install the extension, sign in, and run a review from Chrome's side panel — or start in the web app with a 5-note free trial.
AbaAiCheck supports clinical documentation review. It does not replace clinical judgment, legal advice or payer-specific guidance, and it does not guarantee payer approval: the clinician reviews every suggestion and remains responsible for each note they sign. This guide is general information, not legal advice.